Privacy & AI Transparency Policy

Who We Are

Leo HR provides HR consultancy services and digital HR products to businesses.

Data Controller:
Leo HR
Email: office@leohr.co.uk
Website: www.leohr.co.uk

Leo HR is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information

in line with UK data protection legislation, including the UK GDPR and the Data Protection Act 2018.

This Privacy & AI Transparency Policy explains how we collect, use, store, and protect personal data.

What Information We Collect

We may collect and process the following types of personal information:

  • Contact details (such as name, email address, telephone number)

  • Business information provided during enquiries or onboarding

  • Information relating to HR matters where necessary to provide services

We only collect information that is necessary, relevant, and proportionate to the services we provide.

 

How We Use Your Information

We use personal information to:

  • Respond to enquiries

  • Provide HR consultancy services

  • Communicate with clients

  • Comply with legal and regulatory obligations

We do not sell, trade, or share personal information for marketing purposes.

  

Confidentiality and Data Protection

Client confidentiality is central to how Leo HR operates.

  • Personal and business information is treated as confidential

  • Information is not shared outside Leo HR unless required by law or expressly agreed

  • Appropriate technical and organisational measures are in place to protect data from unauthorised access, loss, or misuse

 

Use of Artificial Intelligence (AI)

Leo HR may use AI tools as a supportive efficiency aid, for example to assist with drafting forms, structuring information, or improving turnaround times.

AI is not used to replace professional judgement, decision-making, or legal analysis.

Important safeguards include:

  • AI tools are used only to support drafting and structure

  • All advice and documents are reviewed, refined, and approved by Leo HR

  • AI is not used to make decisions about employees, employers, or outcomes

  • No legal advice is generated or delivered by AI

Any information used with AI tools is anonymised and stripped of identifiable data. Personal data is not shared with AI systems in an identifiable form.

Leo HR remains fully responsible for all advice and services provided.

 

Sharing of Information

We do not share personal data with third parties except:

  • where required by law

  • where necessary to deliver services with your consent

  • where professional referral is required (e.g. legal advice), and only with your agreement

 

Data Retention

Personal data is retained only for as long as necessary to fulfil the purpose for which it was collected, or to meet legal or professional obligations.

 

Your Rights

Under UK data protection law, you have the right to:

  • access your personal data

  • request correction of inaccurate data

  • request deletion of data where appropriate

  • object to or restrict processing

Requests can be made by contacting Leo HR using the details below.

 

Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Leo HR
Email: office@leohr.co.uk

 

Policy Review

This Privacy Policy may be updated from time to time to reflect legal or operational changes. The most current version will always be available on the Leo HR website.